Tang Center Health Clearance Instructions: China Programs Longer than 6 Months

5-6 weeks prior to your program's health clearance deadline found in your UCEAP Predeparture Requirements, call (510) 643-5403 to schedule your Physical Exam (PE). Leave a message for the EAP Health Clearance Coordinator specifying your full name, SID number, and the reason for your call: “I am calling to make an appointment for my Physical Exam for EAP country and program X.” You will receive an email instructing you to check your secure message on eTang within 1-4 working days. If any lab or x-ray tests are required, they will be scheduled first. You will receive a secure message from eTang with instructions for completing any required tests.

Once you have completed the tests, call the EAP line (510) 643-5403 and let them know tests are completed and you need to schedule your physical exam.

The Tang Center staff is aware of any tests and lab work that are required and will have the ability to access your online Confidential Health History and Limited Authorization Form.

If you have a chronic condition or serious past illness, contact your doctor immediately and request copies of your medical records to take with you to your physical exam.

At you physical exam appointment, the provider will also review your online Confidential Health History form that was completed on line and results of any required tests. If no additional evaluation is needed, you will receive all required paperwork at this visit.

If you did not receive your Health Clearance and Physical exam forms on the day of your physical exam, you will be notified via email to check the eTang portal for a secure message when the forms are complete.

Foreigners Physical Health Exam

China participants staying in the country longer than 6 months need to review the Foreigners Physical Health Exam found on their UCEAP Pre-Departure Requirements prior to taking action on the health clearance process.

If you are required to submit a HIV test result as part of your physical exam, you may read instructions on how to do so here. 

Confidential Health History and Limited Authorization Form

Log on to the UHS eTang patient portal to fill out and submit the Confidential Health History and the Limited Authorization Form. If you have never accessed the site you will be asked to complete the "Required Privacy Notice" and the "Required Statement of Financial Responsibility" first.

 

If you need to make a change to the information on the Confidential Health History or the Limited Authorization Form, please call and leave a message for the UCEAP Health Clearance Coordinator at (510) 643-5403 to inform them that you need to update a form. Specify the name of the specific form you need to change. Tang will then re-release the form on the eTang portal so you will be able to make changes and re-submit.

 

You can find the forms on the left hand side of your eTang portal under “Medical Clearances.” This tab will appear once your forms are available. (see below)

The Tang Center will communicate with you via secure message on eTang. Please check your secure messages regularly.

After you fill out the online Confidential Health History Form and Limited Authorization Form on the eTang portal, a Nurse Practitioner or physician will conduct a Health History Review of your previous and ongoing medical history without your being present. You do not need to make an appointment with Tang to have them complete this review. 

If Tang has any questions or additional requirements regarding the information on your forms, you will be sent an email asking you to log on to the eTang portal to view a secure message. Be sure to check your regular email and possibly your Spam folder weekly for any communication from Tang. Tang cannot proceed with the health clearance until additional requests have been completed.

If 3-4 weeks have passed after you uploaded your forms on eTang and you have not received an eTang secure message yet, please contact the Tang Center by either:

a) Logging into eTang and select Messages. Click on the New Message button. Select "Contact a member of my Primary Care Team." Please include your name, SID, UCEAP program name and country, and term in the message.

b) Call and leave a message for the UCEAP Health Clearance Coordinator at (510) 643-5403. This phone number is not staffed every day. Please note that you may have to wait several days for a response if you place a call on a Friday.

If you have questions for the Tang Center Staff, you can contact them in two ways:

a) Log into eTang and select Messages. Click on the New Message button. Select "Contact a member of my Primary Care Team." Please include copies your name, SID, UCEAP program name and country, and term in the message.

b) Call and leave a message for the UCEAP Health Clearance Coordinator at (510) 643-5403. This phone number is not staffed every day. Please note that you may have to wait several days for a response if you place a call on a Friday.

The charge for the online health clearance review is $150, payable to the Tang Center. This fee is the same for all UCEAP students, whether or not the student is covered by SHIP, and will be billed to your CalCentral account. If you fill out and submit forms on eTang, you will be billed the $25.50 cost even if you withdraw from your program before the departure date.

Please share these instructions with your healthcare provider.
1. Review the student’s Confidential Health History Form and/or health history on file. Students may have additional forms required by host university/country.
2. Consider student’s stability of medical conditions, compliance, and treatment plan if needed.
3. Discuss medication or treatment availability in the host country.
4. Consider environmental or programmatic factors that may affect chronic conditions.
5. If student is seeing a specialist, the general practitioner should review any specialist notes.
6. Sign the form under the appropriate box (general practitioner or specialist).

The Tang Center processes forms according to program due date. They will make every effort to complete processing within one week or more of the due date.

Please check for eTang secure message notifications regarding clearance processing. When your Health Clearance is completed by the Tang Center, you will be notified via email to check the eTang portal for a secure message. Please carefully review all information in the secure message.

If you uploaded your forms to eTang late (less than 5-6 weeks prior to your deadline), and you have not received your UCEAP Health Clearance by the deadline, please first check your eTang secure messages. If you do not have an update in your secure messages, please email your UCEAP Program Specialist to request an extension of your deadline. The Tang Center does not expedite review for students who submit their forms on eTang late.

UCEAP Health Clearance

Please submit your completed UCEAP health clearance form in one of these ways:

1. Email a copy to healthclearance@uceap.universityofcalifornia.edu

or

2. E-fax a copy to 805-893-3021

Note: Using non-encrypted email to send your completed health clearance is not private or secure. Also, there is a possibility that the email could be intercepted and read by others whom you did not intend to receive it.

Foreigners Physical Health Exam

Follow instructions listed in your UCEAP Predeparture Requirements

Confidential Health History

Take your Confidential Health History form with you abroad for personal reference—do not submit this form to UCEAP.

If  there  are  any  changes  to  your  health  after  submitting the  health  clearance  form,  you  must  notify  UCEAP.  You  may  be required to submit an updated health clearance or treating doctor’s letter.