Tang Center Health Clearance Instructions
If you are nominated or accepted to a UCEAP program and you are currently enrolled as a UC Berkeley student, please start the health clearance process outlined below 6-8 weeks prior to your program's deadline (listed in your UCEAP Predeparture Requirements). The Tang Center is unable to process health clearances for students who are not currently enrolled as UC Berkeley students.
Log into your UCEAP Portal and go to the Predeparture tab. Under Requirements, you can find your Health Clearance item with the deadline for your program. Set a reminder to start your Health Clearance 6-8 weeks prior to this deadline.
**IMPORTANT NOTE: If you did not activate your MyChart prior to these forms being sent out, you may not have access to them. Make sure you have first activated MyChart. Please check your Berkeley email for an activation code that was sent to you. Once you have activated your MyChart, your forms should be accessible the Friday after activating your account, since the Tang Center re-sends the forms on a weekly basis.
At least 6-8 weeks prior to your program's health clearance deadline found in your UCEAP Predeparture Requirements, complete the following forms in your MyChart:
1) EAP Confidential Health History Form - click on Menu in icon in the top left of your screen and go to Questionnaires. SEARCH FOR: UCB Study Abroad (EAP) Health History Questionnaire
2) Limited Authorization Form - click on the Menu icon in the top left of your screen and go to Document Center > My Documents.
Once you have completed your MyChart forms, schedule a Physical Exam by calling 510-642-2000. Leave a message specifying your full name, SID number, and the reason for your call: “I am calling to make an appointment for my Physical Exam for EAP country and program X.” If any lab or x-ray tests are required, they will be scheduled first. You will receive instructions from the Tang Center for completing any required tests. Once you have completed the tests, call this number again and let them know tests are completed and you need to schedule your physical exam.
The Tang Center staff is aware of any tests and lab work that are required and will have the ability to access your online Confidential Health History and Limited Authorization Form.
You will be asked by the Tang Center to provide a copy of your health certificate for your physical exam. This could be from your host country or host university, and can be found in your UCEAP Portal's Predeparture Requirements. If you have trouble finding this form, please ask your UCEAP Program Specialist where you can find it. The exact location differs from program to program.
If you have a chronic condition or serious past illness, contact your doctor immediately and request copies of your medical records to take with you to your physical exam.
At your physical exam appointment, the provider will also review your online Confidential Health History form that was completed on line and results of any required tests. If no additional evaluation is needed, you will receive all required paperwork at this visit (both your UCEAP Health Clearance and any program-specific health forms needed.
Follow the instructions in your UCEAP Portal for submitting your program-specific health form. This may be included in host university application instructions or visa instructions for your country. Contact your UCEAP Program Specialist with questions about completing any program-specific health requirements.
The Tang Center will e-Fax your UCEAP Health Clearance form directly to UCEAP.
Please note that UCEAP will not notify you when your Health Clearance has been validated, but you will see the "Validated" box checked off in your UCEAP Predeparture Requirements. It can take up to 2 weeks for your Health Clearance to be validated after it is submitted. Once you see this validation, your Health Clearance is complete.
If there are any changes to your health after submitting the health clearance form, you must notify UCEAP. You may be required to submit an updated health clearance or treating doctor’s letter.
The charge for the physical exam is $150, which includes the health history review. Additional fees will be charged for required tests. These fees are the same for all UCEAP students, whether or not the student is covered by SHIP, and will be billed to your CalCentral account.
If you have questions about Tang Center charges, you may reach the Cashier Office at (510) 642-8448.
Please share these instructions with your healthcare provider.
1. Review the student’s Confidential Health History Form and/or health history on file. Students may have additional forms required by host university/country.
2. Consider student’s stability of medical conditions, compliance, and treatment plan if needed.
3. Discuss medication or treatment availability in the host country.
4. Consider environmental or programmatic factors that may affect chronic conditions.
5. If student is seeing a specialist, the general practitioner should review any specialist notes.
6. Sign the form under the appropriate box (general practitioner or specialist).
If you will be unable to meet your UCEAP health clearance deadline or deadline for any health forms for your program, it is your responsibility to contact your UCEAP Program Specialist as soon as possible to request an extension. The Tang Center may not be able to expedite processing for your clearance or health forms if you started this process less than 6 weeks ahead of your deadline.
Most questions are addressed in the above instructions, your country-specific Health Clearance page, and the information under the Health Clearance item in your UCEAP Predeparture Requirements. We also have an FAQ for your convenience. If you still have questions after thoroughly reviewing all these resources, you may contact us at uceap@berkeley.edu . Make sure to include your SID, UCEAP program/country, and term you will be going abroad.