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UCEAP - How to apply

The UCEAP online application (for Berkeley students only) is now available for programs in the 2018-19 academic year. You can also access all instructions and forms required for the application without logging into the application system in the Application Process section below. Deadlines for each individual program are found via the Explore tool.

You may apply for only one UCEAP program per term. See the “Special circumstances requiring permission to apply” section below for additional details on this and other application policies.

UCEAP applications are not evaluated on a first-come, first-served basis unless specifically noted in the "Rolling deadlines" section below. Students are typically notified of selection status within eight weeks of the application deadline.


Before you apply


Before you apply to a UCEAP program, we expect you to complete the following:

• Research the program on the UCEAP website.

• Review the Advising Notes written by the BSA Adviser for your program.

• Determine that you are eligible to apply (GPA, class standing, prerequisite courses, etc.).

• If you have questions regarding the program or your eligibility, come to UCEAP drop-in advising in 160 Stephens Hall, or set up an advising appointment by emailing the BSA Adviser for your program of interest.

• Discuss college or major credit for your proposed study abroad course list with your academic adviser(s).

• Review the UCEAP program budget and come to financial aid drop-in advising in 160 Stephens Hall to review your estimated financial aid awards for the program.

• Obtain a valid passport with an expiration date six months beyond your UCEAP program end date (18 months for Russia).

Passport preparation


If you already have a passport, do the following:

1. Check the expiration date. If it is not six months beyond the end date of the program that interests you (18 months for Russia,) you must apply for a renewed passport right away.

2. Check to make sure that you signed your passport. If your passport is not in Berkeley, ask someone to send it to you in a trackable manner in case it gets lost. You need to have it in your possession.

3. Photos of your passport are not acceptable. You must use a real scanning machine (not a smartphone) to scan it when you are required to upload it, either at the time of application or during the pre-departure process.

4. If you are a dual citizen, plan to upload both passports, so get them ready.


If you do not have a passport, how and where to apply:  

On average it will take 1.5 to 3 months to complete the passport application process. First-time passport applicants must submit evidence of U.S. Citizenship (for example, an original birth certificate,) which can be time-consuming to obtain. Passport application instructions are available on the U.S. Department of State website.

You may be required to apply for a passport in person at a Passport Acceptance Facility. The Recreational Sports Facility (RSF) at 2301 Bancroft Way, (on the Berkeley Campus) and the Berkeley Main Post Office at Allston and Milvia, both process passports. For additional locations, see the U.S. Department of State website above.

After applying for a passport, you can check the status of your application here.

Visa and citizenship information for non-US citizens


Obtaining a student visa as a non-US citizen

Contact your host country’s consulate immediately to determine their requirements for you to obtain a student visa for the length of your study abroad program. The visa process may take several months longer than for U.S. citizens. If necessary, check to see if you will need to extend the expiration date on your re-entry permit to return to the U.S. after your study abroad program ends.


UCEAP host institutions or countries with citizenship restrictions and/or advisories:

China, All programs associated with Fudan University

• Students with PRC, Hong Kong, Macau, and Taiwan passports are allowed to apply but cannot stay in Fudan University dormitories and should be prepared to live off campus. 

China, All programs associated with Peking University

• PKU does not accept students who only have a PRC, Hong Kong, Macau, or Taiwan passport. Dual passport holders are okay.

China, Tsinghua University

• Tsinghua does not accept students who only have PRC, Hong Kong, Macau, or Taiwan passport or ID. Dual passport holders are okay.

Hong Kong, Global Business in Asia, Univ. of Hong Kong (HKU)

• Due to Hong Kong Immigration visa requirements, citizens of Afghanistan, Cuba, Laos, North Korea, and Nepal are not eligible for the program. PRC citizens must have completed at least two years of university outside of the mainland and plan to return to UC after the program ends.

Israel, All programs

• Students who were born in Israel, born to Israeli parents, were previously an Israeli citizen, or are a dual citizen, must contact an Israeli consulate or embassy as soon as possible regarding their plans to study in Israel. A military release may be required before departure.

Japan, Semester/Year programs

• Due to Japanese regulation, if you have Japanese citizenship you must apply for this program as a Japanese citizen, even if you have dual nationality with another country. You will need to submit a copy of your valid Japanese passport.

Korea, Semester/Year programs

• Students who have American citizenship but whose parents were born in Korea will be considered Korean citizens by the Korean Embassy. Students should contact the Korean Embassy regarding their ability to obtain a Korean visa. Start the process right away as it can be lengthy.

• Students with Korean citizenship must apply for this program as a Korean citizen, even if they have dual nationality with another country. Male students who have Korean citizenship either by birth or blood can be conscripted into the Korean military if they are 18-36 years old and have not satisfied their Korean military service requirement. Check with the Korean Embassy for more information.

Russia, All programs

• Male students who have Russian citizenship or who were born in Russia and did not formally renounce their Russian citizenship can be conscripted into the Russian military if they are 18-27 years old and have not satisfied their Russian military service requirement. Check with the U.S. State Department or the Russian Government for more information on this issue.

• Students (male and female) who have both Russian and American citizenship, or who have American citizenship but were born in Russia, should also contact the U.S. State Department or the Russian Government regarding their ability to obtain a Russian visa with an American passport. Applicants who fall into any of these categories should notify the Berkeley Study Abroad Adviser (scottmc@berkeley.edu) and UCEAP Russia Operations Specialist (kgeorgieva@eap.ucop.edu) immediately.

Singapore, Science & Engineering Internship, Agency for Science, Technology & Research (A*STAR)

• A*STAR will only accept applications from U.S. citizens.

Singapore, Global Summer Internship, Singapore

• Due to Singapore Immigration visa requirements, students must be between the age of 18 and 25 for the duration of the program.

Singapore, All programs

• Notify your Berkeley Study Abroad Adviser (Andrea Preza, apreza@berkeley.edu) immediately if you currently hold or have ever held Singaporean citizenship. You may be required to submit additional paperwork.

• All male citizens and permanent residents of Singapore are required to register for military training (National Service) upon reaching the age of 16. Contact the Singaporean Embassy for more information, if you fall into this category. 

Sweden, All programs

• Certain non-US citizens will need to travel to the Swedish Embassy in Washington DC to have their biometrics taken in order to finalize their residence permit applications prior to departure.

Taiwan, Language & Culture Summer Sessions, National Taiwan Normal Univ.

• NTNU does not accept students who only have a PRC passport or ID. Dual passport holders are okay.

Taiwan, National Taiwan Univ. (NTU)

• NTU does not accept students who only have a Taiwanese passport or ID. Dual passport holders are okay.

United Kingdom - Scotland, Intern: Scotland

• In order to be issued a visa for this program, non-US citizens will be required to submit an English Language Certificate (no more than 2 years old, showing your English language level of B2 or above). The UKVI is no longer accepting ETS tests (TOEFL) as evidence of English language ability. You should take a test with an alternative provider from this official list. However, note that ETS tests taken before April 6, 2014 may still be accepted.

Rolling deadlines


The following UCEAP programs consider applicants on a rolling basis beginning November 1, 2018 at 9:00am PST, and ending on January 7, 2019 at 11:59 PST. You can begin an application for these programs prior to November 1, 2018, but the system will not allow you to submit until the rolling application period opens. For complete details please read the Summer Physics Advising Notes.

Australia: Summer Physics, University of Sydney

Cyprus: Science Summer School, University of Nicosia

Hong Kong: International Summer School, Hong Kong University of Science & Technology

Ireland: Science & Engineering Summer School, Univ. College Dublin

Spain: Physics, Carlos III Univ.

UK - England: Summer, University of Sussex

UK -Scotland: Science Summer School, Univ. of Glasgow

Special circumstances requiring permission to apply


If any of the circumstances below apply to you, contact the BSA Adviser for your UCEAP program via email or visit them in UCEAP drop-in advising.

1. If you wish to apply to two different UCEAP programs for the same term you must obtain approval from the BSA Adviser for EACH of the UCEAP programs. Typically approval to submit dual applications is granted only if one (or both) of the EAP programs is impacted, or if there is concern you will not meet the eligibility requirements for your first choice program. Desire for additional time to decide between UCEAP programs is not approved rationale for a dual application.

2. If you will not be enrolled in classes at Berkeley the semester prior to departure for your UCEAP program, you must obtain approval from the BSA Adviser for your UCEAP program. You are expected to be on-campus during the Spring semester prior to Summer/Fall/Academic Year programs, and during the Fall semester for Spring/Calendar Year programs.

3. If you wish to participate in consecutive UCEAP programs (i.e. “back-to-back” programs), you must obtain approval from the BSA Adviser for EACH of your UCEAP programs.

4. If you do not meet one or more eligibility requirements for your desired UCEAP program, you must obtain approval from the BSA Adviser to apply.

5. If you have dependents (e.g. a spouse, children, parent) that you wish to bring on the program, first review the UCEAP Guide to Study Abroad section for Students with Dependents and the list of UCEAP programs that Limit or Restrict Dependents and/or Traveling Companions. It is highly recommended that you meet with the BSA Adviser for your UCEAP program to discuss the viability of bringing a dependent abroad.

Scanning documents for upload to the UCEAP application


The application items that you upload to the UCEAP online application must be scanned using a true photocopier, not documents created from images taken with the camera on a smartphone (i.e., NOT using the CamScanner app). To find a photocopier on campus, please refer to the following information on scanning stations at campus libraries.

Application process


You do not need to begin an online application to see the application requirements and instructions for the program of your interest. Instead, refer to our comprehensive application guide:

Preparing for the 2019-20 UCEAP Application


The online application for UCEAP Summer 2019, Fall 2019, Academic Year 2019-20, and Spring 2020* programs is now closed.

*If you have been given permission by a Berkeley Study Abroad adviser to submit a late Spring 2020 application, click here to access the 2019-20 application system.

Applications for UCEAP Summer 2020, Fall 2020, Academic Year 2020-21, and Spring 2021 will be available on October 1, 2019. Please refer to the Explore tool for application deadlines.


Access the online application:

You will access the application through CalNet authentication. If you are unable to access the application through CalNet, do not attempt to create an account within the application system, it will create a duplicate record. Write to uceap-app-help@berkeley.edu to request assistance with accessing the application.

The link to the 2020-21 application system will be posted here on October 1, 2019.